Data backup technologies have come a long way over the years. The increase in the internet population and the digitalization of the world have cheered on the advances. For business owners, the concern is in protecting the interest and privacy needs of their clients as they do their own.

Choosing a backup solution for your company is usually the easiest part of the entire backup process. From there, you have to take other subsequent actions, continuously, so you can maintain a secure network for your business. There are a ton of things that can cause you to lose your data, ranging from natural phenomena like storms and tornados to human-caused problems like theft and accidents. That said, you must be conscious about how often you perform your backups. This article should help you figure that out conclusively:

Manually or automatically

Based on whether your backup solution allows for automatic backups you can decide how you want to perform them. With automatic backups, you can customize your backup service to upload specific files and folders every after several minutes, hours or days. However, for manual backups, you are the one to do all the work. This means that you will only be able to perform the backups based on your availability and memorability. It tends to be time-consuming, as you have to decide what data is most important to back up.

Many automatic software options are available in the market that can help you with this. You can even choose to consider a software option that has a free-trial plan. If you are interested in serving with automatic backups, try several vendors and brands, while reading the consumer reviews before you can decide on which one to choose.

Type of backup service

It is apparent that there are several types of backup services you can use. Some business owners have gone all out to seek the new backup solutions available, while some are still a little old school. Technically, backup services range from tapes and hard drives, to cloud backup solutions online. The type of backup solution determines the frequency based on its nature. For example, with hard drives and tapes, you cannot back up all your information all the time, unless you keep buying a new hard drive to keep up with the scalability needs that come with data growth. However, with cloud solutions, you can always solicit for a lot of space at the onset, and even upgrade when the need arises. Some backup solutions are more flexible than others, and you may want to consider that before you perform your MySQL cold backup.

Pro tip: it is best to have several backup types for your business. Follow the 123 rule that suggests having several copies of your work saved up in different backup solutions and different locations.

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The frequency of data changes

How often does your data change? Some business owners constantly load new files on their gadgets. Some people are continually working on their computers and changing things up, while others rarely do so. Based on the number of times your data changes, you must consider what frequency works to do your backup. If your devices are daily on the use and your data is constantly growing, then, by all means, consider daily backups.

Importance of your data

How valuable is your information? Anytime you are not performing a backup is an opportunity for you to lose all your work. There are different types of data in a company, ranging from mere browsing history information to serious financial records from clients. It may not matter so much to lose data on your browsing history, but it matters that your current project’s canvas concept is not accidentally deleted after months of brainwork.

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Type of backup

There are three main types of backups, that is, full, differential and incremental backups. At any one point in your business life, you have performed either of the three or all. A full backup requires more time and storage space. It is when you have to back up all the information you have on your devices. As regards to this type of backup, you cannot perform it every minute, hour and day. This helps you save up on time and prevent unnecessary duplication of information already backed up.

When dealing with incremental and differential backups, only part of the information that is new requires an update. It is easy to decide whether to perform a full backup or the other two, once you can keep track of the frequency of data changes in your place of work. Consider the last day of your full backup contrasted against the number of data changes. The data changes should include any new information and any alterations to the original files.

Your downtime

At what times of the day does your business have downtime? When are your devices least in use? Backing up your computer is a process that can sometimes take a lot of time, depending on the size of the backups. That said, you do not want your backups to be running in the middle of a busy work hour. If possible, consider backing up your files the same time you perform other computer-related tasks. This can be during lunch breaks or at the end of a workday. The most important thing is that you do not disrupt other operations of the business, particularly when conducting a full backup that requires a lot of time. On this one, you have to look into the value of your data carefully. Think about your usage patterns and the times of the day you are actively using your devices.

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Number of employees

Your staff needs to be let in on the data backup process and plan for your company. Without training them, you can lose a lot of data, whether maliciously or accidentally. The more staff members you have, the more times you need to do a backup. Having too many people means that there is always data being produced. Since you do not want to lose out of any information, it counts to have automatic backups for specific hours to cover the many devices you have. This should also go hand in hand with the size of your company.

Wrapping up

Data backup is an area sensitive to all types of businesses. The frequency you choose to do your backups should be a decision core to the needs of the company and the preferences of the business owner. The bottom line, the more times you can back up your data, the better and safer you are in data protection and privacy concerns.